Sharon Springs Free Library Trustee Meeting Minutes, February 24, 2022

Trustees Present: Jeanne Irwin, Gina Gilbert, Tonja Law, Bob Fucci, Kate Walrath, Kerry Parsons. Absent Susan Rorick, Patsy Nicosia

Staff Present: Helen Thomas

·         Jeanne called the meeting to order at 7:07p.m. 

·         The January 27, 2022 meeting minutes were provided in advance of the meeting for review. 

·         Motion made by Bob, seconded by Tonja to approve the January 27, 2022 meeting minutes.  All in favor, motion carried. 

·         Treasurer’s Report –

·         Tonja reviewed the Treasurer’s Report.  Summery attached.

·         QuickBooks -Desktop version to online version transferred over well. Monthly subscription with QuickBooks. $270 for the year. Operating account shown incorrectly on report – will be updated this week

 

·         President’s Report  -

 

·         Discussed staff evaluations timeline. Personal committee to report back in March meeting.

·         Jeanne did get response back from village/town ARPA for $5000 towards doors.           

 

Director’s Report – see attached. ·        

·         Winter writing contest ended 2/26 – winner to be decided on 3/19

·         Book discussion was held on 2/19 with 5 in attendance

·         Kate put together survey (both on-line and paper copies at desk. Lots of feedback coming in.

·         New MVLS tech person coming to help create website

·         Patron self-registration goes live 2/23

·         Received annual tax levy check from Town

·         Kate created invitation for patrons to attend Privilege of the Floor

·         Discussed remaining grant funds

·         Privilege of the Floor – none

·         Committee Reports

a.       Administration –- none 

b.      Budget and Finance - none. 

c.       Joint Facility - none 

d.      Facility maintenance –Jeanne reported Susan spoke with contractor regarding door replacement – approximate  cost of $30K 

e.       Fundraising – Funds have slowed down- per Gina. Currently still coming in

f.        Executive - None 

g.      Nominating - None

Ad Hoc/ Ballot Committee   

·         Jeanne will research if we have to be on a ballot to increase funds.

·         IDA reviewing PILOT to see why library and fire dept. not specifically mentioned

·         Need to approach town for procedure for tax increase

Old Business

·         Kate made a privilege of floor invite card, ready to send out

·         Discussed pros and cons of going fine free. Following discussion a motion was made and seconded to go fine free Motion made by Jeanne, seconded by Bob

 

·         New Business - mask policy will continue until school changes.

·         Next meeting:  March 24, 7pm

·         Adjournment 8:05pm