Sharon Springs Free Library Board of Trustees
04/22/2021
Call to Order
Present
Trustees: Jeanne Irwin, Gina Gilbert, Tonja Law, Bob Fucci, Belinda
Feris
Staff: Helen Thomas, JoAnn
Fralick
Guests: Pam Baxter, Elliot Adams
Presentation by Rotary Club
Pam Baxter and Elliot Adams of the Sharon Springs Rotary Club discussed
a proposed project between the Rotary and the Library to create an outdoor park
in the back of Library property for use as an arts and theater venue. Rotary
will develop an initial plan and will then present it to the Library Board.
Project would entail bringing in fill to level the area, adding electricity to
the site, building a stage/gazebo/pavilion and adding landscaping and park
benches to enhance the rock face backdrop as a living legacy to the former
on-site quarry.
Approval of Minutes
Minutes of the 3/25/2021 Board Meeting were read.
On a motion
made and seconded the minutes of the 3/25/2021 meeting were approved as
presented. (Bob/Belinda)
Treasurer’s Report (attached)
Treasurer reported that the credit card payment issue has been resolved
and we are on track for future payments.
Director suggested we move grant monies to Debit Card account for ease
of spending on grant purchases.
On a motion
made and seconded it was approved that the Treasurer will move grant
monies to the Debit Card account. (Belinda/Jeanne)
President’s Report
The President had nothing to report this month.
Director’s Report (attached)
·
The COVID mandated quarantine of returned books
ends on 5/1/2021.
·
The Pandemic Response Plan has been added to the
blog site.
·
MVLS received CARES Act funding and is offering
mini-grants to support a Summer Reading Program,
·
Seven stories were received in response to our
Springs Spring Writing Contest.
·
Book discussion in April had five participants.
·
Stewart’s shops held a grant check presentation
at their shop in Sharon and Helen and JoAnn were in attendance to accept the
$800 check requested for children’s programming.
·
MVLS is having a group order for computers and
we are purchasing a new staff computer.
·
Text for the new brochure is being discussed.
·
Helen discussed the balances/activity of all
grant monies.
Committee Reports
·
Administrative – Personnel Policies were
reviewed and after a long discussion it was decided that due to the complex
nature of the policies the Personnel Committee would need to reconvene to
discuss the policy before the next meeting.
The discussion was tabled for this month. The Investment Policy
discussion was also tabled until both the Treasurer and former Treasurer are in
attendance.
Old Business
·
The shed was removed from the property last week
and the remaining debris will be removed.
New Business
·
The family of a former Trustee will be making a
memorial donation to the Library and Helen has asked us to make a list of
Wants/Needs to discuss at the next meeting.
·
We will now contact St. Pauly in regard to
installing the new shed for accepting clothing donations.
·
The Town/Village wants to rearrange the walls on
their side of the building.
·
Book Giveaway and possible dates were discussed.
Adjournment
Meeting was adjourned at 8:58 p.m. The next meeting of the Board of Trustees
will be held on Thursday, May 27th at 7:00 p.m.
